Follow-Up. Get a 9 x 12" expanding file numbered 1 to 31
(for the days of the month. Every time you send a letter, decide
when you should follow up and put your letter into that slot.
Example: a breakfast meeting on the 18th should go
into the section marked 18, and so forth. Check the file daily
to see what to do. This is the easy way to keep important details
from falling through the cracks.
How do I organize my job search?
First, get a good day planner. FranklinCovey is the best, and you can quickly
order one here.
After you have a day planner, label 17 file folders with the headings below. Using them is
easy. Review all the folders every day for a few weeks until
you get the hang of it. This system will make your job hunting
life much easier:
- "A" Prospects - The "hot ones" you don't want to lose track of.
Watch them daily.
- Add to Network - Names, addresses and telephone numbers
you want to add to your database. I use CardScan to input and track my contacts.
It's worth a try.
- Hold - Maps, directions to meetings, anything you may need
later, but not on a specific date. Everything associated with
a specific date goes into the follow-up file (described later).
- Hunches - Clippings of news stories where there might be
job opportunities: plant openings, new product announcements,
company growth, promotions, mergers. You could have three folders:
a) Local Hunches; b) Regional Hunches; and c) National Hunches.
- Ideas/Strategies - Any brainstorm you get that could help
you later. Example: "To reach hiring manager, call early
a.m. or late p.m. before the secretary arrives or after she leaves."
If you get a letter with a business reply card in it and decide
to do something similar, the card goes into your "Idea" file.
- Junk Mail - Letters and marketing pieces that contain good
ideas that could be adapted for the job search. Example: Your
insurance agent sends you a warm, friendly letter, and you want
to remember the salutation. Save it here.
- Marketing Letters - High-powered letters you might want
to re-send to a different reader. You could add additional folders
for: a) Friend Letters, b) Search Letters, c) Thank You Letters,
d) Want Ad Letters, and e) Reference Letters.
- Meeting Announcements - Brochures or clippings describing conferences, conventions,
- No Interest NOW - Don't throw your notes and records away
when someone indicates lack of interest. Save them here. Review them in four to
six weeks. Things often change. "No" doesn't always mean "never."
- Postage - Stamps in all denominations.
- Proposals/Samples - If employers have asked for proposals
describing how you would solve a problem, they are filed here.
(Work samples could go here too, or in a separate file.)
- Prospect List - A list of all the companies and individuals
that might be of interest. (Also a list of companies that aren't of interest?)
- RECAP - A daily journal of all your phone calls and correspondence
so you can remember who you called and what you sent.
- Resume - If more than one version, label files "Resume
One," "Resume Two," and "Resume Three."
- Send Something - The names and addresses of people you've promised a letter,
a resume, a proposal, a gift, a marketing package, or a thank you note.
- Stationery - Your printed letterhead, envelopes, and business cards.
Vistaprint will give you 250 premium quality, color business cards FREE! They also print letterhead and envelopes.
- Telephone Scripts - Notes to plan for future telephone conversations:
what you'll say, what they might say. Answers to key objections. Major accomplishments.
Answers to difficult interview questions.
Voice Mail. Telephone answering is essential. Don't leave your
telephone unanswered, even occasionally. And please, use a business-like
message. No cute children's messages on the voice mail.
Tinker with your tracking system. Add new file folders. When
files become too thick, when it takes more than a few seconds
to find a document, subdivide files into separate categories.
You could color code your system too, using yellow folders for
letters, and red for resumes, for example. It's fun to be organized,
and being organized will shorten your job search. The organized
person gets more done in less time, thus gets re-employed quickly.
The disorganized campaigner can never seem to find his or her notes.
Organize with FranklinCovey!
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